Revised: November 21, 2013
MINNESOTA FRISBEE ASSOCIATION
PO Box 68145
Minneapolis, MN 55418
ARTICLE I: NAME
The name of this organization is the Minnesota Frisbee Association, hereafter referred to as the MFA. The MFA is chartered as a for profit association in the state of Minnesota.
ARTICLE II: PURPOSES
1. To promote the development of flying disc activities through organization, cooperation and competition.
2. To educate its members on the art of throwing and catching a flying disc.
3. To establish and maintain high standards for all recreational competitive flying disc activities.
4. To provide information on local, national and international flying disc activities through its newsletter the FLOATER.
5. To organize and coordinate the efforts of member volunteers to increase the quality and quantity of flying disc activities and recreational sites available for the citizens of Minnesota.
ARTICLE III: MEMBERSHIP
SECTION 1. The types of memberships are active and non-active.
A. Active membership requires that the member has paid initiation fee or annual dues and agrees to uphold the bylaws of the MFA. The active member has the right to vote on matters which may come before the club, and he/she has the right to hold office. Active members receive the FLOATER, and may receive discounts on selected merchandise or other benefits.
B. Non-active members have none of the rights and privileges of active members, but may be reinstated to active membership status by paying current annual dues.
SECTION 2. Qualifications for membership are:
A. To agree to uphold the bylaws of the MFA.
B. To desire to join the MFA.
SECTION 3. Annual dues for renewing members are:
New members add $5 to initial fee.
Dues may be paid to the Treasurer any time during the calendar year to retain active status for the remainder of that same calendar year (January 1 through December 31). These amounts and dates are subject to change by vote of the Executive Board.
ARTICLE IV: THE EXECUTIVE BOARD
SECTION 1. The executive board consists of the elected officers, four zone coordinators, and the appointed committee chairpersons.
SECTION 2. The executive board handles the regular business of the MFA.
SECTION 3. Regular meetings of the executive board will normally be held each month, or as decided by the executive board.
SECTION 4. A quorum for conducting the business of the executive board will consist of not less than half of the elected board members.
SECTION 5. Each outgoing board must leave in the treasury a sum at least equal to the unpaid bills for which the MFA is responsible.
SECTION 6. The only voting members of the executive board are the eight elected members of the board, specifically the four elected officers and the four zone coordinators.
ARTICLE V: OFFICERS, ZONE COORDINATORS, AND COMMITTEE CHAIRPERSONS
SECTION 1. The elected officers will be:
B. Vice President
E. Four Zone Coordinators: The zone boundaries can be changed as needed by the MFA board.
SECTION 2. An officer or zone coordinator who does not comply with assigned responsibilities may be relieved of office by a majority vote, as prescribed in Article IX, Sec. 2 at the next executive meeting. Appointment of a replacement will be made by the President with the approval of a majority of the board present.
SECTION 3. The heads of committees will be appointed by the President soon after installation. They must be approved by the elected board. The committees may include, but not limited to:
A. The FLOATER
E. Course Development
G. Public Relations and Promotion
J. Minnesota Majestic
ARTICLE VI: ELECTIONS
SECTION 1. Nominations: The President will appoint the chairperson of the nominating committee at the July meeting. Also at this meeting, the Vice President and the Secretary will each appoint one member to form a nominating committee of three. The nominating committee will act as an ad hoc committee and the chairperson will not serve on the executive board. The chairman will report his findings at the August meeting. The FLOATER editor will send the ballot with the slate of nominees to each regular member by September 15th. This may be done in the FLOATER or by postcard. Nominations from the floor will be in order at the Fall full membership meeting.
SECTION 2. The nominating committee will conduct elections at the annual Fall full membership meeting. Election will be by secret ballot.
SECTION 3. Each member who has paid his/her initiation fee or annual dues prior to the election will be eligible to vote.
SECTION 4. Members who have paid the initiation fee or dues for the year may vote by absentee ballot.
SECTION 5. Term of office: Officers will be elected for a term of one year, to serve from the time of installation in November to the succeeding installation of officers the following November.
SECTION 6. Officers may succeed themselves.
SECTION 7. After the election, all pertinent materials will be turned over to the President who will then preside. At the discretion of the new President, the past President may be asked to advise.
ARTICLE VII: DUTIES OF THE OFFICERS
SECTION 1. The President will:
A. Preside at all meetings of the executive board and general meetings.
B. Appoint the committee heads soon after installation.
C. Make interim appointments as needed with the approval of the executive board.
D. Have the authority to sign checks and contracts.
E. Serve as an ex-officio member of all committees, except for the nominating committee.
F. Check the P.O. Box regularly, or ensure that it is done.
SECTION 2. The Vice President will perform the duties of an absent President and perform such duties as are assigned to him by the President. Provide a one-year plan and current year's goals at the second board meeting in conjunction with the President.
SECTION 3. The Secretary will record the minutes of the board and full membership meetings, and read those minutes at the next meeting. He/she will send a copy of the minutes to the FLOATER editor.
SECTION 4. The Treasurer will:
A. Have charge of all funds of the organization.
B. Make an annual financial report to the membership at the Winter meeting. The newly elected treasurer will propose the annual budget, and it must be approved by the board.
C. Have the authority to sign checks.
D. Keep dues collected in advance for the next administration in a separate fund.
E. File income tax returns.
SECTION 5. A Zone Coordinator will:
A. Represent the zone's constituents during board meetings.
B. Choose their zone's MST/MDS tournaments for the season and gain compliance from the tournament director on the date and location of the tournament.
C. If there are not enough satisfactory tournaments in their zone, it is the Zone Coordinator's responsibility to bring the lack of a full tournament schedule to the board. The board will support the Zone Coordinator with finding an acceptable tournament(s) within their zone.
D. Promote the MFA, accept memberships, sell bag tags, and make it known to the player base where they can sign up for membership and purchase merchandise (e.g. table, booth, car, or other location) at their zone's MST/MDS tournaments.
ARTICLE VIII: MEETINGS
SECTION 1. Regular meetings of the executive board will be held each month or at least twice each quarter.
SECTION 2. Two full membership meetings will be held during the months of Feb.- April and Sept.- Nov. At full membership meetings, all members are encouraged to attend. Notice of such meetings will be give at least thirty days in an advance. They will be held concurrently with the executive board meeting for that month.
SECTION 3. A quorum for conducting business of a full membership meeting will be not less than ten members empowered to vote. If less than ten members, the meeting would become a regular board meeting.
SECTION 4. Active members who are not board members may sit in on board meetings, but they cannot vote.
SECTION 5. Vote by proxy at any meeting is permitted.
SECTION 6. The rules contained in the current edition of "Robert's Rules of Order newly revised" shall govern the MFA in all cases to which they are applicable and in which they are consistent with these bylaws and any special rules of order the MFA may adopt.
ARTICLE IX: DISCIPLINE
SECTION 1. Charges of dishonesty, working against the principles and purposes of the MFA, or injuring the good standing of a member, may be filed in a written statement signed by five active members and sent to the executive board.
SECTION 2. The accused member will be notified of the action and will have the privilege of being present at an executive board meeting, at which time the charges will be considered.
SECTION 3. The accused member may be expelled by majority vote of the executive board.
ARTICLE X: AMENDMENTS
These bylaws may be amended or revised by an affirmative vote of two-thirds of all voting members at a full membership meeting. Proposed amendments or revisions will be printed in the FLOATER at least thirty days in advance of the meeting, if possible.
ARTICLE XI: DISSOLUTION
Should the MFA be dissolved, all material possessions of the organization must be sold and the moneys obtained from the sale divided equally among all active members after all bills have been paid.